Sabbatical Leave Schedule Integration

Introduce a new "Sabbatical Leave Schedule" option into the existing list of leave/payroll schedules. This will allow HR/Payroll teams to assign a sabbatical leave status to employees and have the system automatically calculate and adjust the following:

Functional Requirements:

1. Leave Days Input

   • A field to input the number of sabbatical leave days taken within the month.

2. Automatic Pay Adjustment

   • System should automatically calculate 50% of the employee's pay for the sabbatical days.

   • This 50% reduction should be pro-rated based on basic pay and applied only for the days on sabbatical.

   • The calculated deduction should reflect clearly in the monthly payroll.

3. Pension and Tax Considerations

   • Pension contributions (both employee and employer) should be based on the adjusted pay figure(New Basic Pay + Sabbatical Pay)

   • Tax (PAYE) should still be calculated using the adjusted pay figure (post-sabbatical deduction), to reflect accurate earnings for the month.

4. Audit Trail / Logs

   • All sabbatical deductions and changes should be logged and viewable in the payroll history for auditing purposes.

User Flow (Example):

1. HR selects an employee and adds a Sabbatical Leave Schedule for July.

2. They enter "10 days" of sabbatical leave.

3. The system calculates 50% of 10 days' worth of basic salary and deducts that from the monthly gross.

4. Pension % calculate based on the new total pay of Basic Pay + Sabbatical Pay * EE & ER %.

5. Tax is calculated on the adjusted pay.

6. Payslip clearly shows:

   • Sabbatical Leave Pay Adjustment

   • New pension contributions

   • Adjusted tax

   • Net Pay

Benefits:

• Reduces manual intervention or risk of errors in payroll.

• Ensures compliance with company sabbatical leave policies.

• Transparent and auditable payroll process for special leave types.